October 1, 2003
To: All Depository Institutions and Others Concerned in the Third Federal Reserve District
Attention: Chief Executive Officer or Officer in Charge of Checks, ACH, and Net Settlement
Subject: CHARGES ON NON-STANDARD HOLIDAY (TUESDAY, NOVEMBER 4, 2003 - ELECTION DAY)
The Federal Reserve Bank will be open for business as usual on Election Day, November 4, 2003. If your institution plans to be closed, please read the following information pertaining to delivery and settlement of checks, ACH, and arrangements for net settlements.
Checks: All items will be delivered or available for pickup on Tuesday, November 4, 2003. Charges will be made to paying institutions on that day, UNLESS YOU ADVISE US OTHERWISE BY FRIDAY, OCTOBER 24, 2003. Any check presentments deferred to the next business day will be subject to an As-Of Adjustment for one day.
ACH Receivers: All items will be transmitted or available for receipt. Settlement will be made on Tuesday, November 4, 2003, UNLESS YOU ADVISE US OTHERWISE BY FRIDAY, OCTOBER 24, 2003.
You may elect to have your ACH entries deferred one day and the float incurred recovered through an As-Of Adjustment on the next business day.
ACH Originators: Originators of credit items settling on Tuesday, November 4, 2003, will be debited that day as though your institution were open. PLEASE PLAN TO FUND ACCORDINGLY. NO AS-OF-ADJUSTMENTS WILL BE GIVEN.
Net Settlement: SPECIAL NOTE FOR GROUP AND WIRE CLEARING MEMBERS: If you plan to be closed for Election Day, YOU MUST also notify your group and/or wire clearinghouse participants to hold your charges. The Fed will process any charges received from group and wire clearings for your institution on Tuesday, November 4, 2003, REGARDLESS OF WHETHER YOU HAVE INFORMED US YOU ARE CLOSED.
Special Arrangements: All Checks and ACH customers who plan to be closed on Tuesday, November 4, 2003, and require special arrangements for checks and/or ACH, should FAX A LETTER TO JENNIFER WRIGHT IN OUR CUSTOMER SERVICE DIVISION AT (215) 574-3864 NO LATER THAN FRIDAY, OCTOBER 24, 2003, so that the appropriate arrangements can be made in time for November 4. If you have any questions, please contact Jennifer Wright at (215) 574-4352.
As-of Adjustments: Institutions that are closed on a non-standard holiday will be subject to an As-Of Adjustment(s) for charges held. Payment through a debit As-Of Adjustment will be processed to your account in the subsequent maintenance period after a non-standard holiday for weekly reporters, and in the second future maintenance period after a non-standard holiday for quarterly reporters. (Refer to Operating Circular #3, paragraph 17 for further details).
Additional Information: Circular Letter 4321
dated July 21, 1986
Circular Circular Letter 4365 dated January 28, 1987
Circular Letter 4445 dated July 20, 1988
Additional copies of this circular letter can be obtained from Customer Service at (877) 574-1776.